Client Intake

Respond consistently from the moment an inquiry arrives.

Capture structured information, create the right record, assign ownership and trigger follow-up without relying on manual forwarding and copy-paste.

The approach

Design the workflow before choosing the tool.

We start by understanding the current process, the exceptions and the people involved. From there we decide whether the right foundation is Power Automate, Power Apps, SharePoint, Dataverse, Dynamics 365 or a combination.

Talk through your process →

Typical implementation steps

  • Capture inquiries through a consistent intake form
  • Create records in SharePoint, Dataverse or Dynamics
  • Assign ownership using clear rules
  • Notify the responsible person or team
  • Track follow-up and status through the next stage

Common use cases

Sales inquiriesService requestsProgram applicationsConsultation requestsReferral intakeMembership or customer onboarding
What good looks like

Clear ownership. Fewer manual handoffs. Better visibility.

A strong solution should make the process easier to understand, not hide it behind automation. Humans should still know where work is, what happened and what to do when an exception occurs.

Simple for users

People interact with the minimum information and steps they need.

Maintainable

Ownership, connections, logic and dependencies are documented.

Ready to evolve

The design can absorb reasonable business changes without becoming fragile.

Explore the process

Have this problem in your business?

We can map the current workflow and identify a practical first version before you commit to a larger build.